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Every business depends on some type of software, but some businesses seem to have an application for every single thing and it can be too much for employees or administrators to manage. So the question has to be asked: What is the right amount of software for your business? Today, we’ll discuss the types of software every business needs and how to determine what you need.
Obviously, the choice to use certain pieces of software is dictated by your organization’s needs. For example, a manufacturer will need different software than a retail organization, but there are some applications that every business needs to simply run their operation. These titles include:
Managing your business’ finances is made infinitely easier by using software that is specifically designed to do so. Every business needs software that will allow them to keep their taxes in order, manage their payroll, and do general accounting. Let’s briefly go through the features of each application.
The object of tax software is to properly track and manage your business’ tax liability so that you are able to pay your business taxes on time and in accordance with the law of the land. Since taxes are mandatory, having software that will allow you to know how much you owe over time is important.
Your employees are at the center of everything you do. Ensuring they get their payment every pay period is important. A comprehensive payroll system will have payroll processing, direct deposit, tax filing, and compensation features that allow your HR department to do all that needs to be done in terms of payroll.
Keeping the books clean and clear of errors is essential to running a successful business. A good bookkeeping system will have invoicing options, asset amortization, bank reconciliation, and thorough report generation to ensure that your business can stay on top of its money.
Time is an asset you simply can’t get back, and for a lot of businesses managing time is the way they dictate efficiency and overall productivity. By being able to track all the time that every service or project takes, you can make critical decisions that will dictate how your business runs.
Project management software covers a lot of ground. Essentially you need a platform for your team to share files, communicate about projects, and give the project manager the ability to assign tasks and coordinate the different resources needed for project completion.
Most businesses use word processing, spreadsheet platforms, and presentation tools as a part of doing business. Today, there are a few really useful cloud-hosted tools that provide these applications and more.
Customer Relationship Management software allows customers a way to interact with your business and provides your workers a place to store and share information concerning those crucial customer relationships. It is an essential productivity tool for any service provider.
All businesses will need to handle their operations securely. In terms of cybersecurity, there are a lot of digital tools that can be used. These include antivirus software, content filtering, and firewalls.
That is just a fraction of the software that most businesses have. Here are some other applications that businesses use:
Being able to effectively communicate can make or break a business. Typically, businesses utilize a combination of mail, email, telephone, video conferencing, and online collaboration. Finding the right communications platform not only improves operational efficiency, it can do wonders for customer satisfaction as well.
The right marketing and advertising can put your business in front of the type of people that are looking to buy your products or subscribe to your services. Today, there are many different applications that allow businesses to manage their social media, run campaigns, and target prospective customers.
Likewise, sales teams often have their own dedicated software to help them track leads, schedule appointments and keep track of their sales funnel.
Most of the software your business uses will be listed under this moniker. Software like operating systems, networking software, and Internet browsers all need attention so as to not cause security problems for your business.
With so many parts of your business having to be addressed with software, our knowledgeable technology experts can help you get the tools you need to effectively run your business. Give us a call at (516) 403-9001 to learn more.
Unfortunately, technology is just a tool. It can do so much for your business, but there are times when your technology is getting older and it stymies the amount that you can produce. This degradation can have a stark effect on your organizational productivity from downtime, cost, and more. Let’s look at how you can identify variables that tell when your technology has to be replaced.
We know that implementing new technologies can be expensive and time consuming. It can hurt productivity in the short term and can be problematic for longer stretches if it isn’t remedied. This adds stress to an organization. This is why it is crucial that you know how to confront aging technology.
If you don’t know how to tell it's time for an upgrade, look for the following signs:
One of the telltale signs that you are going to need to buck up and invest in new technology is when your current systems start slowing. Applications might take longer to load, or they might just fail. Programs may not install and system resources may be eaten up by seemingly small processes.
Everyone knows that downtime is costly. It’s worse than that I’m afraid. It’s extraordinarily costly and serves to keep employees disengaged with their work. If downtime is causing massive swaths of waste for your business, it is already past time to start shopping for new technology.
Even if your computing systems aren’t critically failing, they can be inefficient. If you can’t deploy new communication and collaboration tools, or the ones you have sputter and give employees a hard time, you probably need to start thinking about refreshing your technology.
Software developers are always working on new updates, features, and patches to ensure that their products work for businesses. If you are using hardware that doesn’t run a certain type of upgraded software, or if you are using legacy software for things, you need a plan to upgrade.
No sign is more telling that you need to make some changes than an obvious loss of revenue. Obviously technology isn’t the only reason customers will fail to continue to do business with your company, but a lack of innovation is often cited by consumers as reasons to go shopping. One study found that 9-out-of-10 customers would consider shopping around if the company they traditionally did business with had poor technology.
If you would like to learn more about getting a much-needed technology upgrade at a price that you can afford, give the IT professionals at MSPNetworks a call today at (516) 403-9001.
Software makes business run: that is an undeniable statement. From the operations software that allows your business to manage and pay its people to the CRM that provides a pathway to communicate efficiently with customers, to all of the applications that it takes to conduct business in earnest, software plays a crucial role in your business’ success.
A lot of software is developed for business purposes, but very few are developed with the small business in mind. This is logical because the more licenses of a software can be sold, the more money the developer will make. More than that, the software developed for use by a large organization will have the features that can help an organization cover more ground.
Some of the differences between the two include:
This is where the whole thing gets tricky for the small business. Do you purchase an enterprise-level software and parse it down to fit your needs; or, do you make due with the consumer versions of the software needed?
It depends on a few factors:
While a smaller business might not want to overspend or get something that is overkill, there are long term benefits in being able to grow and scale into more robust options instead of fumbling along and upgrading when you can’t take it anymore. Software is important so having the perspective of experienced IT professionals can help you get the tools your business needs to be successful. Give us a call today at (516) 403-9001.
Learn more about what MSPNetworks can do for your business.
MSPNetworks
1111 Broadhollow Rd Suite 202
Farmingdale, New York 11735